In this lesson you
- Checked the library against the website it came from
- Scheduled a weekly sweep
- Found what drifted, what is published, and what still waits
Transcript
Your library and your website
Watching your website's PDFs. Your website keeps changing after you import its PDFs. Someone posts a revised notice, or forgets to put the fixed file back up. So how do you know your library still matches the website, and that the website serves the files you certified? Source integrity answers that. Proof remembers the web address each document came from, and a sweep visits every address to compare. Here, four documents were imported from Maple Ridge's website. None has been checked yet. Each tile is one state, with how many documents are in it. The colors tell you what needs you. Red means the website changed since you imported, so your copy is out of date. Amber means work is left before the website serves what you certified. Green means it already does. Grey means there's nothing to do, or the document hasn't been checked.
What a sweep finds
Let's run one now. Run now checks every document in this project at once. A sweep only looks. It never changes a document on its own. One document drifted. The clinic posted revised hours, so the copy you worked from is out of date. One is published. The website now serves your certified Riverside file. One is awaiting publication. Patient Rights is certified, but the website still has the original. Until someone replaces it, visitors get the inaccessible version. And the spring newsletter is unchanged. Nothing to do there. Three tiles are empty here, but you'll meet them on a real website. Published, stale, means the website serves an older certified version, not the latest one. Partly published means a document lives at several addresses, and only some have the new file. Source gone means the address no longer serves a file at all. Each sweep is recorded in Sweep history, so you can show when your website was last checked. This one was run by hand, across the whole project. It checked four documents at four addresses. It found one drifted, one published, one unchanged, and one awaiting publication.
Check on a schedule
One sweep is a snapshot, and websites keep changing. Scheduled sweeps do the checking for you. Choose Weekly, then a day and an hour, in your organization's time zone. Here, Mondays at six in the morning. When a scheduled sweep finds drift, admins get an email summary of what changed, unless they've turned admin emails off. A drifted certified document is never re-imported without your confirmation.
Act on drift
A count tells you something changed. To act on it, you need the documents. Every tile is also a way in. Let's select Drifted. The Library opens with only the drifted document. The banner says the source file changed after import. On the card, Proof shows what changed, the file's size and the date it was modified. That helps you judge whether it's a real revision. If nobody has started work on a drifted document, choose Re-download the untouched ones. It brings in the website's new file in place of the old copy. Documents someone has worked on, or certified, are skipped. You re-download those one at a time from the document, after confirming what changes. The lesson on keeping up with your website shows how. Now you can tell whether your library still matches your website, keep it checked every week, and bring in what changed.
Recap
That's the end of this lesson.
Maple Ridge Community Health, its documents and its people are fictional, made for these lessons.