In this lesson you
- Four ways in: web addresses, a zip, a crawl, or files
- Imported a folder of PDFs from a zip
- Followed every import on the Imports page
Transcript
Four ways in
Adding documents. Your PDFs are somewhere already. On your website, in a folder, or on your computer. How do you get them into Proof? There are four ways in, and you pick one by where the files are now. They all start from Add documents. Whichever way you choose, the result is the same. Each PDF becomes a document in your library, and Proof checks it. Bringing documents in changes nothing in them, and it doesn't use your balance.
Web addresses
If you already have a list of your PDFs' web addresses, from a spreadsheet or a content inventory, use Import by URL. Paste them one per line, up to ten thousand. Proof fetches each one in the background. You can give the import a name, so you can find it again later.
A folder in a zip
If the files are in a folder on your computer, zip the folder and use Upload a zip. Every PDF inside it becomes a document, up to a thousand files. Choose the zip, and upload it. Proof shows the import as it goes, in three stages. Fetching brings the files in. Analyzing checks each one. Done means you can start work. The line below counts every file it tried. New ones are added. A file identical to one you already have is counted as already in library, and isn't added twice. A large import can take a while. It runs in the background, so you can close the page. Here, all four notices are imported, and your library is ready. Two of them need attention, and Reading a document's status shows how to read that. View 4 documents in library opens just the documents from this import. Files from a zip have no web address, so Proof can't sort them into folders for you. You move them into folders from the library. The lesson Projects and folders shows how.
Crawling your website
When you don't know where every PDF on your site is, let Proof find them. Use Crawl a website. Give it a page to start from. Pages to follow decides how far it goes, from one section of the site to the whole domain. By default it only discovers. It builds the list of PDFs and stops, and nothing downloads until you confirm the list. It only runs on a site you own, or one whose owner has authorized you, and you confirm that before you start.
Files from your computer
For a few files on your computer, choose Upload files, at the bottom of this page. Your first document shows that upload, step by step. After a big import, you'll want to know that everything arrived. The Imports page, opened from the Library, answers that. Each row is one import. Items counts the files it tried. Result says how many came in, and how many failed. Status shows whether it's still running, or finished. When an import has failures, a Fix button beside its status takes you to them, so you can retry. To see what happened to each file, open an import by its name. Now you can bring documents in by whichever way fits where they are, and check that every one arrived.
Recap
That's the end of this lesson.
Maple Ridge Community Health, its documents and its people are fictional, made for these lessons.