In this lesson you
- Answered a picture that is only words
- Gave a chart its values and a flowchart its steps
- Applied all three answers in one new version
Transcript
Pictures that carry more
Charts, diagrams and images of text. Some pictures carry more than one sentence can hold. A chart has its numbers. A flowchart has its steps. And some pictures are nothing but words. A reader who can't see them still needs all of that. This lesson shows how to give it to them. This notice, Flu Season at Maple Ridge, has one of each. The step counts three objects, and all three are still to answer.
Words in a picture
The sign is only words, and a screen reader can't read words that exist only as pixels. So answer It's text, and transcribe it. Then check the transcription says exactly what the sign says, down to the hours, one pm to six pm. That makes the words readable. But a second check, Images of text, asks for more. Text should be real text, so a reader can enlarge it, or change its colors. The card offers two answers to that check. Its look is essential is only for a logo or a wordmark, where the look is the point. It should have been real text is the honest answer for a sign like this one. That check stays open until the source file has real text in it. Rebuilding a document has its own lesson.
Charts and diagrams
A chart or a diagram needs two layers of description. The short description says what the picture is, so a listener can decide whether to hear more. The extended description carries the detail. A screen reader reads them together, the short one first. For the chart, choose Describe it. The short description names it. A bar chart of flu shots given at Maple Ridge clinics, September to January. Then choose Add extended description. Give every value, in order, and end with what the values show. Here, demand peaked in November. For the flowchart, the order is the point. Choose Describe it, and name it in the short description. A walk-in flu shot visit, in four steps. In the extended description, walk the steps in order, from arriving to leaving. If a chart tells its parts apart only by color, a reader who can't see the colors loses them. The last checks before certifying asks about that.
Drafting with AI
You don't have to type every value yourself. AI Suggest can draft both parts, and it reads the text inside the picture. But check every number and every step against the picture before you use it. A wrong value misleads the reader.
Apply
Nothing is written until you apply. Apply 3 writes all three answers into a new version of the file, and Proof checks it again. Every decision is now recorded, so no picture on this step is waiting for an answer. Now you can transcribe a picture of words, give a chart its values and a diagram its steps, and tell when a picture of text still needs fixing at its source.
Recap
That's the end of this lesson.
Maple Ridge Community Health, its documents and its people are fictional, made for these lessons.