In this lesson you
- Uploaded a PDF and ran the machine pass
- Answered the one question left: the photo
- Checked each step, then certified it
Transcript
Adding a document
Your first document, start to finish. You have a PDF that has to be accessible. Where do you start, and how do you know when you're done? In Proof, every document makes the same trip. It's checked, the machine fixes what it can, a person answers what it can't, and then it's certified. This lesson takes one document the whole way. The library is empty, so start with Add documents. The three tabs here bring in many documents at once. They take web addresses, a zip, or a crawl of your website. Adding documents has its own lesson. For a single file on your computer, choose Upload files, at the bottom. Choose files, pick your PDF, and upload it. The status reads Uploaded, checking accessibility. Proof measures it against WCAG 2.1 AA and PDF/UA, the two accessibility standards. Checking changes nothing in your file, and starting a fix is always your choice. Open it.
The steps
Before you fix anything, you want to know what's left, and where. The strip at the top of the panel answers that. Auto is the machine's pass, and four steps for a person follow it. Objects is pictures and tables. Reading is the order a screen reader follows. Visibility asks whether every reader can see the text. Certify holds the last checks, and the approval. The mark on each step tells you its state. A red number counts confirmed problems to fix. An amber number counts things a person has to review. A green check means nothing is left to fix or review there. A dashed outline means the step is locked, because it waits on an earlier one. Here, the card below says why. This file has no tags, so a screen reader can't tell a heading from a paragraph. Every other step waits on that.
The machine pass
Tags are machine work, so let the machine do it. Choose Remediate this document. Proof fixes everything a machine can decide, such as the tags, the title, the language and the tab order. It also drafts what a person will have to judge. On a page like this one, it takes about a minute. You don't have to watch it. Leave it running, and the document keeps its place. When it's done, the panel shows a receipt, so you can see what the machine changed. Fixed lists what it repaired. Here, that's four things. If the pass can't fix something, it lists it under Could not fix, with a link to the step that takes it over. One question is left for a person. What should the photo say? It waits in Objects, which now shows one.
Answering Proof's question
A screen reader user can't see the photo. They hear its description instead, so the description has to say what matters in the picture. Every picture gets one of three answers. Describe it, It's text, or Skip it, for decoration. Describing pictures has its own lesson. Proof has already drafted a description. Read it against the picture. It's accurate, so choose Use suggestion. Your answer is staged, and Apply 1 writes it into the document.
Checking each step
Every apply makes a new version of the file, and Proof checks that version again. Until the re-check finishes, the counts describe the version you just replaced. Wait for them to update before you trust a number. A step with nothing to fix is still worth a look before you certify. Reading compares the tag order with the page's layout. Here, the order already matches, so there's nothing to review. Visibility checks that text stands out enough from its background for a reader with low vision. Here, every reader can see this document.
Certifying
Certify is where a document is signed off. The gate is open, because nothing is left to fix or review. Approving locks this version, uses one document from your balance, and issues the certificate. A document that's never certified never uses your balance. If you can't approve in your organization, you won't see Approve here. Ready for approval hands the document to an approver, who certifies it. Certifying a document covers both. Choose Approve & certify. The version is locked, and the certificate is issued. View certificate opens it. At the top of the page, the document now reads Certified. Now you can take a PDF from upload to certificate, and you know what each step is for. Each step has its own lesson.
Recap
That's the end of this lesson.
Maple Ridge Community Health, its documents and its people are fictional, made for these lessons.