In this lesson you
- Checked a folder's documents against the website they came from
- Saw what changed on a drifted document
- Brought the website's new file in as a new version
Transcript
Where a document came from
Keeping up with your website. Your website keeps changing after you import its PDFs. A clinic posts new hours, and the file you're fixing is suddenly out of date. Proof can tell you when that happens, because a document imported from a web address remembers where it came from. These three came from Maple Ridge's website. They sit in the folder From our website. A file you uploaded from your computer has no web address, so this only works for documents imported by address or found by a crawl. The lesson on adding documents covers both. So, does the website still serve the same files? To find out for a whole folder, open the folder's menu and choose Check source updates. Proof compares each document with the file at its address. It only looks. Nothing is downloaded or changed. The answers appear on each document's card as they come back.
What changed
A document whose file changed on the website is marked Drifted. It means the website now serves a different file from the one you're working on. Beside the mark, Proof says what changed. Here, the file grew from twelve point six to thirteen kilobytes, and you can see the date it was modified on the site. That helps you judge whether it's a real revision or a small touch-up, before you decide anything. The other two documents carry no mark, because their files haven't changed. In a folder of three, a Drifted document is easy to spot. In a library of hundreds, use the Source filters beside the Library. Choose Drifted, and the Library shows only the documents whose files changed on the website. To see the details, open the document's Full profile. Under Provenance, it shows the web address the file came from, and the same Drifted mark, with the date of the check. Check source, beside it, checks just this one document again whenever you want.
Bringing in the new file
If the website's new file is the one your readers get, that's the file to fix. To bring it in, choose Re-download from source. It arrives as version two, and the mark now reads Source unchanged, because what you hold matches the website again. Proof checks its accessibility again straight away, so the work you see is for the new file.
When there's already work on it
Nobody had started on this document, so nothing was lost. It's different once work has begun. If fixes or review decisions were made, Proof asks before replacing anything, and lists what you'd lose. The fixed versions stay in the history, but their changes aren't carried over, and the review decisions have to be made again. A certified document is never replaced. For one of those, the button reads Re-download as new document. The new file becomes a new document, linked to the old one. The old certificate stays valid for the version it certified. Like any new document, it's charged only when it's certified. Your admin can also have Proof check the whole library on a schedule, from Source integrity. That has its own lesson. Now you can check a folder against your website, see what changed, and bring a new file in without losing track of your work.
Recap
That's the end of this lesson.
Maple Ridge Community Health, its documents and its people are fictional, made for these lessons.