In this lesson you
- Counted a document: one PDF, up to fifty pages
- Knew when a document is held, used or released
- Read a complex file's price before anything runs
Transcript
What you're buying
How pricing works. Before you commit to anything, you'll want two answers. What will this cost, and when do you pay? Proof prices one thing, a document. You buy documents ahead of time, and a document is used only when it's certified. This lesson explains what counts as a document, and the moment it's used. A document is one PDF file, up to fifty pages long. A two-page flyer and a forty-page report each count as one document, at the same price. A longer file counts as one document for every fifty pages. So a hundred-and-twenty-page report counts as three. Proof shows that count on the document before any work starts, so there's no surprise later. There's no per-page meter, and nothing to convert.
When a document is used
Now the most important question. When is a document actually used? Not when you add it. Adding documents to Proof is free, and so is the first accessibility check of each one. This notice was added and checked. Its Balance reads Not held yet, with eight documents left. When Proof starts fixing a document, it holds one document from your balance. Held means set aside, not used. The hold stays while the work goes on, however many times the document is re-checked. A document is used at one moment only, when a person approves it and its certificate is issued. The fixed file and its certificate become available to download at that same moment. Here's a notice that was certified. Its Balance reads Used, one document. And if a document never gets certified, it never uses anything. If it's flagged for rebuilding, or left untouched for ninety days, the hold is released back to your balance. Here, eight documents are available. Nine are prepaid, and one is held by the clinic hours notice. So you pay for certified documents, not for attempts.
Files that take more work
A few files take far more work than their page count suggests, like some scanned documents or maps. For one of those, Proof shows a fixed price in documents before anything runs. You accept it, or you skip it. Here, a one-page scanned letter is priced as three documents instead of one. Skipping costs nothing, and the file stays in your library.
Where to start, and what's beyond
To see what your own library would cost, start with the free assessment. It finds the PDFs on your website and prices them. To try one short PDF first, with no account, use the free trial. Each has its own lesson. When you buy documents, Proof does the machine work, and your team answers the questions only a person can. Most documents leave one or two of them. If you'd rather Ockem's experts answer those for you, that's Assured, priced per document. It has its own lesson, Auto-Certified or Assured. Above two thousand five hundred documents, the price is agreed with our sales team. Now you know what you're buying, and that a document is used only when it's certified.
Recap
That's the end of this lesson.
Maple Ridge Community Health, its documents and its people are fictional, made for these lessons.