In this lesson you
- Checked a queue of drafted descriptions, one document at a time
- Reused an approved description with care, across every placement
- Wrote each document's answers as one new version
Transcript
Checking drafts across documents
Alt text drafts. When Proof has drafted descriptions for pictures across many documents, how do you check them all in one sitting? Choose Review drafts on the Alt text card. The session takes one document at a time. The list on the left shows the documents still to go. Each picture asks one question. How should a screen reader treat it? Describe it, it's text, or skip it. Proof's draft is already filled in, and Describing pictures covers each answer in depth. The banner is words painted as a picture. So its answer is It's text, and Proof transcribes the words, so a screen reader hears the words themselves. The photo's draft describes it well, so its answer stays Describe it, as written. The leaves are only decoration. Skip it, and a screen reader passes over them.
Applying
None of these answers is in the document yet. They're staged until you apply them. The Apply button counts them. Choose Apply 3 to document, or press Enter. Proof asks once more, because applying writes a new version of the file. Confirm, and the next document opens while this one is checked again.
One image, many places
This logo's card says Reused from an approved description. A colleague approved these words for the same image elsewhere. Read them anyway. What fits one document may not fit another. The logo appears 3 times, so one answer covers every placement. If one means something different, choose Show placements, then Describe separately. The map's draft misses the point. Choose Dismiss draft, and nothing is written for it. The map still needs an answer, on its document's page. The buttons at the bottom act on every picture at once. Describe all accepts every draft, so use it only once you've read them. Skip all marks every picture as decoration. Dismiss all drops every draft, and nothing is written.
Why there's no Flag issue here
Other sessions ask you to vouch for something a machine can't check, so they offer Flag issue. This one doesn't. Your answers are the fix, and Proof checks the result. With every draft answered, the queue is clear. It says how many pictures you answered, and that each document was checked again. Now you can check a queue of drafted descriptions, reuse an approved one with care, and write each document's answers as one new version.
Recap
That's the end of this lesson.
Maple Ridge Community Health, its documents and its people are fictional, made for these lessons.